There are many different options
available for a reception
will be your budget, the size of your party and
planning time! When you are looking for a
reception site, think about the
and need at the location. No matter what type of
reception site you are looking for, start
locations are booked over a year in advance!
are some things you may want to ask about or take
note of when
various reception sites.
A site may seem inexpensive at
first, but if you have to rent tables, chairs, dishes,
linens, decorations, etc. then these additional
will quickly jack up the price. Compare the cost and
convenience of using an empty banquet hall to a
center that supplies everything on site; they may
be closer in price
than you think after you tally up all the extras.
- Privacy: How
many different banquet rooms are at the site?
How many events
the site at one time? Does each banquet room
have separate entrances, bathrooms and kitchen
- Dining Room Capacity: How
many people can the facility comfortably seat?
- Dance Floor: How
large is the dance floor? Where is it located
within the site? Is there adequate room and
electric wiring for a DJ or Band?
- Air Conditioning/Heat: Does
the site have central air for summer weddings?
Will there be someone at the location to control
the heating/cooling or will you be able to
adjust the thermostat yourself?
the site strictly an indoor facility or does
it have a patio with a scenic view?
Is there a place with easy access for your guests
to go outside and get some air?
- Kitchen/Catering: Does
the site have an on-site caterer? If
not, is there an adequate kitchen facility on-site
for use by an outside caterer?
- Bar: Does
the site allow alcohol? Is there a bar available
for use at the site? Does the site provide
beverages or do you supply your own?
staff & Bartenders: Is
there a wait staff available to serve food,
clear tables, cut and serve the cake, etc.?
Are there bartenders available?
(Be sure to pay all fees and tips of any wait
staff or bartenders up front. Don't allow them
tips from your
- Bathrooms/Coatroom: Are
there adequate bathrooms for your number of guests?
Where are the bathrooms located at the site?
there a coatroom? Will there be coatroom or bathroom
attendants? (If yes, pay
all fees and tips
ahead of time. Don't allow them to accept
tips from your guests!)
- Parking: Where
do the guests park with respect to the site?
Is the parking adequate for your number of
guests? Is the parking free? (If not, you should
arrange to pay
all valet and parking fees ahead of
time. You should also tip any parking attendants
and tell them not to accept tips from your
|Details, Details, Details
|Now that you know the major
elements that the site offers be sure to ask about
all of the little
things, what is included, what can be rented,
and what you will have to bring in.
- Tables and chairs
- Table cloths and napkins
- Dishes, silverware, water goblets and champagne
- Centerpieces and decorations
renting a site, find out how long the site will be
reserved for your reception.
A typical wedding
lasts anywhere from 4 to 6 hours. Some sites have
an hourly rate, but most will have
to rent the site for the
night. If you are planning on partying all night
long, be sure to ask about closing times.
sites may have a restriction on how many hours the
bar may be open to comply with
license, so be sure to ask about any time restraints
and plan your schedule accordingly.
out when you will have access to the site.
the site have any events before or after your
reception? When can you come to set-up/decorate
for the reception,
the night before or the morning of the reception?
When will your other wedding professionals have
access to the site for set-up such as, DJ, caterers,
deliverers, etc? When will you have
to cleanup the site after your reception, the
or that night?
Once you find
the perfect location for your reception, you will
need to obtain a written contract specifying
all relevant dates, times, and obligations. You
should be prepared to put down a deposit to reserve
the location. Remember, don't
until you have a contract!!